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Looking for a document management solution

S

ssbtech

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Joined
Feb 27, 2010
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8
Apologies if this isn't in the right place, but I figured this would reach the right people.

I need to set up a web based document management system for a group of ~30 people and I'm going a little cross eyed looking at all the options online. Frankly most of them are over-featured and too expensive.

I need it to manage documents in a folder structure and be able to restrict certain files and folders to certain users and groups.

When a user logs into the site, they're simply presented with the files and folders they have access to. Some users will need upload/delete permissions, but most will simply be reading certain folders.

If anyone knows of something like this, I'd love to hear about it.

Thank you.
 
OwnCloud is probably your best choice if you need a web interface.
If not, and it's on an Intranet, then plain old SMB (Windows, Samba on Linux) will probably work.
 
Thanks for the reply.

I had looked at OwnCloud but I don't see the sort of access controls I want on files and folders.

Unfortunately this has to be web based.
 
If it has to be web-based, then Sharepoint and Google Docs comes to mind.

You should also expect to provide users with some guidance/training/cheat-sheets on the "happy path" to follow, so that users avoid:
1) race conditions from concurrent edits**, and
2) clobbering each others' work from re-uploading files

( ** Though the product/process you choose should also contain mechanisms to mitigate this risk.)
 
ssbtech said:
I had looked at OwnCloud but I don't see the sort of access controls I want on files and folders.
Click to expand...

There are probably (I don't recall) no granular permissions on files, but I am reasonably sure that access to folders is group permission based.

There's also ShareX by Boardvantage (http://www.boardvantage.com/product/sharex) though they are SaaS so there will be a charge, but maybe there's some wiggleroom when it comes to the cost.
 
I have some of our documents up on Google Drive right now. Unfortunately we'd have to require everyone who wants access to files to sign up for a Google account and manually share each file/folder with that user. It'll be a nightmare with 30 people accessing files on it.

They don't need write access, just read.

Unfortunately it looks like my simple requirements are just not simple enough for this to be available in a free or cheap package.

I suppose I could cobble together a web page and add a file upload/download component to it, but I'm even more lost thinking about that.

Thanks guys.
 
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